The IEEE MASCOTS 2017 conference will take place at the Banff Centre in Banff, AB, Canada. Note that Banff is located in the Canadian Rocky Mountains (the Rockies), which is about 75 minutes driving time west of Calgary, and about 90 minutes from Calgary International Airport (YYC). Please be aware of this when making your travel plans (i.e., flight arrival and departure times) for the conference!
The Banff Centre has a spectacular location halfway up Tunnel Mountain, with gorgeous views down over the Town of Banff, as well as the Bow River, Bow Falls, and the Banff Springs Hotel. IEEE has negotiated the hotel contract for MASCOTS 2017, and obtained some special deals for the conference, so we strongly encourage you to stay there. All conference activities take place at the Banff Centre, including technical sessions, meals, and the two social events (reception and dinner).
Reservations can be made via this online reservation link, or by calling 1-800-884-7574. (We are aware that the hotel is having problems with their online booking system. It was supposed to be fixed by the end of July, but they are still having problems. As an interim measure, they have provided a hotel booking form (PDF), which you can fill out and email to them at the address indicated on the form.)
Here is yet another option for online booking: try this link, select "Groups" at the top, and then enter "36599" as the group code for IEEE MASCOTS 2017. That might do it. Good luck!
The deadline for making a hotel reservation is August 15, 2017. When making a reservation, please identify yourself as an "IEEE MASCOTS 2017" attendee so that you get associated with the conference room block. Most of our rooms are in the newly-renovated Lloyd Hall (one bed; single or double occupancy), but we do have a few in the older Professional Development Centre as well (some rooms with two beds, available upon special request).
The guest room rate is $185 CAN (single or double occupancy) per night plus taxes (2% TIF, 4% ATL, 5% GST). These conference rates are valid from September 16-24, 2017 if you wish to spend some extra time in Banff either before or after the conference. Guest room rates are subject to a facility fee of $15 (plus GST) per person per day, which covers parking, use of the fitness/recreation facilities, library priviliges, WiFi, and telephone calls within North America. WiFi will be available in the meeting rooms for the conference as well.
Additional detailed information about the hotel is as follows. Check-in time is 4:00pm, and check-out time is 11:00am. All room bookings require either a deposit or a credit card to guarantee the reservation. Cancellation of a reservation must be done at least 72 hours in advance of arrival in order to avoid penalties (i.e., forfeiture of deposit, or charging of credit card). Early departures prior to your confirmed check-out date are subject to a penalty of $75 CAN.
On a clear day, the view from the Banff Centre is amazing. See the happy faces below from those who attended ACM PADS 2016 in Banff in May 2016. This could be you in September 2017. Please join us!
If you are unable to stay at the official conference venue, then there are lots of other options for you in downtown Banff. In general, you can expect guest room rates of $150-$300 CAN per night plus taxes for most Banff hotels at this time of year. Banff is extremely walkable. You can expect a walking time of 15-30 minutes, depending on the location of your hotel along Banff Avenue, but please note that your walk to the Banff Centre will be uphill!